Date: April 8, 2025
Time: 7:00 - 8:30pm
Location: MS Team
Chair: Deepshikha Swaroop
Welcome: meeting began at 7:07PM
Deepshikha, Nadia, Voula, Tharshini, Sushma, Deep, Carmen, Shauna Rezka, Toni and Mounika
Principal update
- Teacher updates: Ms. Lee on a Leave
- Nadia will compare the previous constitution and current one. Council will review and make comments and will share to next meeting
- Grade 8 Graduation: June 2. Council will discuss snacks, gifts for students. Grade 8s voted on Hollywood glamour. The colours are black, white and gold. As a council, we previously allocated $1000 for graduation. Grade 8 parents usually form a grad committee and help plan. The school and grad committee decided what to do with the money. Grade 8 teachers will reach out to parents and ask to form committee.
Teacher Rep report
- Shauna Rezka shared the teacher's report.
- Chess Club started on April 8.
Treasurer report
- Tharshini
- Pizza numbers for the three terms are available. We currently have around $22500. Pending amounts include field trips, bussing, eco school initiatives, school leadership teams, and grade 4-6 school clubs. By June 2nd, we should know the booked activities.
- Main focus is the STEM night allocation. In previous years, we allocated $500 for STEM night. Sadly, this year, we cannot run workshops for free. The cost for Mad scientists is $500. OBOT is at $9.00 per child. The workshops cost about $1000. Currently, we are still out of pocket by $600. We currently need $800. Money is taken out from the student subsidy fund and grade 4-6 clubs allocation.
- Council had a quick discussion on how the budget can balance out.
- Teacher REP suggested that more money can go towards the students vs vendors. Will discuss the future.
STEM night updates:
- Council went through many emails to answer questions.
- Voula helped the council with planning. Caretaker would like a floor plan to help prepare for the April 10 STEM night.
- Council prepared a document with arrangement needs. Waiting for Mme Doucas to let us know about the final amounts for tables and chairs. Council will need a list of names in order to avoid duplicates. Deep will come in on Thursday and help prepare envelopes for food. Different colours will be used for vendors, volunteers and students. Deep will work on the floor plan soon.
- Council can refer to Doc for all additional details.
- One of the experience projects at STEM will require laptops. Students will need a laptop or iPad for the workshop. All students will need to access WIFI. Students cannot use the YRDSB wifi to log in. Council will need to see if there is another experience that can be done without WIFI. Back up plan is to do the MJPS workshop. Sushma will confirm with vendors about the plan in place.
- We have 8 vendors and will need no more than 8 cords.
Fundraiser Lunch Program Planning
- Pizza Nova delivered Pastas this past Monday. Pasta was warm with little hiccups on delivery
- Tharshini will check for pasta portions to ensure it is sufficient.
- Nadia stated that samples were more full than what was delivered. Many students mentioned that pasta portions were small.
- United Way funding- can be used within the region. Their current action plan includes mental health and housing plans. Grants include funds up to $4000. Nadia suggested that Housing could be beneficial for our community. Can be planned for early Fall. Deep will touch base with Nadia for the application process. June 16 is the deadline to apply.
Funfair Updates:
- Sandra will lead the planning for this event. She currently has children in grades 5 and 8 at BAPS.
- She will connect with a few parents with previous experiences. Nadia will reach out to her for updates.
- Council would appreciate it if Sandra can keep BAPS council in the loop to ensure no duplicated and continued partnerships.
- Nadia will connect with Sandra to ensure future communications are shared with council.
- Ms. Rezka suggested developing a committee to ensure a balance of the Fun Fair. Will be debriefed in the planning of the Fun Fair from Sandra. Sandra has a BAPS email set up for the planning of the Fun Fair.
Other Business: Once STEM night is over, we will prepare a spread sheet for the appreciation event.
Meeting adjourns 8:35pm